19 - 26 January 2018

Open 10am - 5pm

Terms and Conditions 2018

The Fees and Key Dates at the foot of this document form an integral part of these Terms and Conditions.

Painting Entry

  1. Entries for consideration to accept for hanging or display will be accepted on the dates shown under Key Dates.  Entries to be made through the designated online entry system.

  2. By submitting your works through our online process you enter into an agreement with The Rotary Club of Mornington Inc, hereafter referred to as “the Organisers” and you agree to comply with these Terms and Conditions.

  3. Each wall-based art work must be the original uncopied work of the exhibitor, have been executed during the 18 months preceding 1st January 2018 and must be for sale at the nominated price inclusive of GST where applicable.

  4. In selecting art work for hanging, the organisers will show preference to works not previously exhibited in the Mornington Art Show.

  5. You may submit any number of works for consideration for acceptance into the show, each submission attracting a fee as shown under Fees.  The Organisers, reserve the right to accept up to four (4) works from any one artist.  All accepted works will be displayed.

  6. Additional works may be accepted at the sole discretion of the Organisers.

  7. Submitted works should not have any dimension greater than 1.5 meters. Oversized paintings with a measurement in excess of 1.5 m may be considered for hanging and sale at the discretion of the committee.

  8. Multi panel pieces are accepted as one work but overall must not exceed the size limits as a whole. 

  9. Artists will be notified, where possible, by both email and text message when their work has been accepted for hanging/display.

  10. Artists whose work has been accepted will receive one free ticket to any of the public opening days excluding Opening Night.

  11. All art work must of a durable material, made ready for hanging (fitted with substantial hanging wire or heavy duty cord and 'flush D hangers'-eyehooks are not acceptable).  Identifying labels supplied by the Organisers must be affixed securely to the rear of the work.

  12. You hereby authorise the Organisers to photograph and/or publish your work for the purposes of producing a catalogue or otherwise promoting the show by any means.

  13. The exhibitor shall permit his/her exhibit to remain on display for the duration of the exhibition.

Delivery, display and collection

  1. All exhibits must be delivered to the Art Exhibition Receiving Office, Mornington Community Theatre, on the designated date.

  2. Whilst the Organisers will exercise all reasonable care with exhibits in its custody, any damage to or loss of any exhibit caused during transit, or on display or in storage shall be the sole responsibility of the exhibitor. Entrants are advised to insure their exhibits against any such damages or loss.

  3. Exhibitors accept responsibility for freight and other charges incurred in the delivery or return of an entry.

  4. Exhibitors and purchasers must collect their works on the designated date Saturday January 27 2018, as no storage facilities are available after these times.

  5. If the exhibitor authorises an agent to collect unsold exhibits, this authority must be stipulated as part of the online entry process.

Prizes and Judging

  1. Prizes will be awarded in designated categories detailed on the show website. Such prizes are at the sole discretion of the Organisers and/or the appointed judge, and no artwork will be eligible for more than one prize. No prize will be awarded for any category with less than 10 entries

Payment and Fees

  1. Payment of submission fees will be made at the time of submission, and acceptance fees are payable at the time of acceptance; all such fees are non-refundable.

  2. Submission fee, payable at the time of entering: $5.00 per artwork.

  3. Acceptance fee, payable at the time of acceptance for display/hanging

           Small works: up to and equal to a total of 1.5m measured on two adjacent sides - $12.00

           Larger works: above 1.5m measured on two adjacent sides - $20.00


Payments can be made via Electronic Funds Transfer (EFT), credit card (online), cheque/money order or cash.  Call John for assistance if required 0412110804.

 Payment to Artists

The Club undertakes to pay by EFT to the Artist the sale proceeds less commission (inclusive of GST) plus any award prizes within 14 business days of the close of the Show ie February 16 2018. Artists will need to register EFT details either on Gallery 247 or directly with the Mornington Art Show.


 Commission and Australia Day Sale

  1. By entering this art exhibition you acknowledge that the Rotary Club of Mornington Inc. is entitled to 25% commission on all sales effected by them, and that you have read and understand the above Conditions of entry and agree to be bound by them.

  2. For the last day of the exhibition (Australia Day Friday Jan 26 2018) permission will be sought from the artists to allow a price reduction of 20% for all unsold works as an incentive to promote addition sales.  In return, the organisers will reduce final day commission on these sales to 20%.  On delivery of art work, signed permission or confirmation for this final day price reduction will be required.  Artists may also nominate specific art works for this sale.  If necessary, organisers may contact artists by telephone or email in relation to this reduction sale.

Key Dates:

Submissions: Wednesday November 1 2017- Friday December 15, 2017 at Midnight

Notification that entries have been accepted: Thursday January 4, 2018

Delivery of accepted works:

           Monday January 15 2018, 9:30am - 3:00pm

           to the Peninsula Community Theatre, Cnr. Wilsons Road & Nepean Highway, Mornington.

Gala Opening:  Thursday January 18 2018 from 7:00pm Bookings available on website

Exhibition continues from: Friday January 19 - Friday 26, 2018 (Australia Day) 10:00am - 5:00pm each day

Collection of unsold works: Saturday January 27 2018 from 9:00am - 2:00pm


Contact Details for Organisers

Victor 0409437009

Barbara 0421433513

Maree 0427048760